17 September 2008
Important notice concerning travel overseas made on behalf of the College
Please could you advise Tim Caines in the Chief Executive's Office (email: firstname.lastname@example.org) of all overseas visits - including the Republic of Ireland but not Northern Ireland - made on behalf of the College. You will also need to collect an AonProtect Assistance Card prior to each visit and return the card following the visit.
Please could you also let Teresa Edwards know where a Member or Fellow is representing the College and does not have Insurance Cover through her/his NHS Trust, so that a card can be collected for them. The College also provides up to date Travel Advice from the Foreign and Commonwealth Office for specific countries. The College considers it important to obtain this advice for visits to countries outside Europe, Canada and the USA or Australasia.
The College needs to notify the College's Insurers of all such visits and for visits of either longer than a few days or where more than a few people are involved in the visit. There is a telephone number on the card giving immediate access to people trained and experienced in all types of medically related situations and details of the services available with AonProtect. It would be appreciated if users of the cards could return them to the Chief Executives' Office following overseas visits.
If someone not resident in the UK is to travel to another country on behalf of the College, the College will need to know the details and arrange for Personal Accident Insurance Cover to be put in place for the specific visit.
The College's Insurers have also pointed out that anyone participating in a hazardous occupation or pursuit while on College Business will not be covered by the College's Group Personal Accident Insurance Policy. A list provided by the Insurers includes Hang Gliding, Parachuting and Microlight Flying, amongst others.