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Copying and Images

Any images provided by the Archives at RCS, or through self-service photography, are for private reference only. If you wish to use an image from the archives in a publication, you will need to apply separately, by email, for permission.

Reprographics Services

If you require a copy of an item from the RCS archives for your own reference, you can request one by email or in the Archive Study Area.

Your request may be refused on copyright grounds or if the material is too delicate to be copied.

When ordered in the Archive Study Area, copies will not be provided during your visit.

Alternatively, if you are visiting the archives in person you may wish to consider using personal photography, although this is not permitted for all collections so please ask in advance of your appointment.

For reprographics enquiries relating to portraits and special collections (including sculpture and furniture) please contact the Museum's curators.

Publications

If you want to use an image from the archives in a publication of any kind, including a lecture slide or page of a website, you will need to apply for permission to do so using our image release form.

We will need your details and as much information as you can give about the purpose and audience of the publication, and about how you wish to use the images in it. This should include the following information when applicable:

  • Rights requested (language, territorial distribution)
  • Nature of publication (academic/commercial etc.)
  • Estimated price of publication if applicable
  • Editions and expected print runs if applicable
  • Image details - including catalogue references for the original items and the size at which the images will be reproduced

Please return your completed but unsigned form to the Archivist in the post or via email.

If permission is granted, we will return the form to you for signature. Depending on the nature of the publication, you may have to pay a reproduction fee. If you do not already have an image, we will also charge a reprographics fee to cover the costs of producing one. Please see our reprographics service information (above) for details. Once we receive the form signed by you, it will be checked and counter-signed. We will then return a copy to you (usually by email).
Please note that permission is not granted until the form is counter-signed.

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